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    Welcome to Charter Oak Unified School District

    Department of Student Services, Child Welfare and Attendance 

    The Charter Oak Unified School District Department of Student Services offers a broad range of supports and services to meet the needs of the whole child in the areas of attendance, enrollment, social-emotional support, student discipline and conduct, and alternative educational programs.

    Our department's goal is to provide comprehensive services that will assist the student in achieving a successful and rewarding educational experience at Charter Oak Unified School District. 

    Although our buildings may be on limited availability, due to the COVID-19 pandemic, we are available to help you via phone and email. Hablamos espanol!

    In-person assitance by appointment only. 

    You must wear a mask and do a health self-check and screening upon entering the office.

    Please contact Donna Maeda-Reyes, Student Services Technician at dmaedareyes@cousd.net or at 626-966-8331 ext. 90556 or

    Maria Thompson, Director of Student Services, at mthompson@cousd.net

    If you have questions or concerns regarding Special Education services for your child, please contact your child's school teachers, counselors and administration before contacting the Special Education Department at 626-966-8331 ext.90554 or 90555.  You can also email Angela Martinez, Special Education Administrative Assistant at amartinez@cousd.net or Tiffany Hanke, Special Education Records Technician at thanke@cousd.net.

    For questions regarding vaccinations and Preschool and Kindergarten dental and health checks, please contact:

    Camille Virata, BSN, RN at cvirata@cousd.net

    Please contact us for questions regarding:

    Enrollment, Registration, Transfers and Other Information:
    For questions about interdistrict transfers (out of district), intradistrict transfers (within district), registration and enrollment, contact the COUSD Student Services Department. The COUSD Student Services office is open for business via phone and email. 

    In-person assitance by appointment only.  You must wear a mask and do a health self-check and screening bfeore entering office.

    Oak Knoll Virtual Academy (please visit www.okvaonline.org)

    OKVA

    Alternative Education (Continuation High School/Community Day School)


    Immunization Requirements and health checks for 2020-2021 School Year Enrollment

    Whether we return to school on a distance learning, hybrid or full reopening model, immunization requirements for admission to school or childcare in California for the 2020-2021 school year remain in place. If you have any questions, please contact the COUSD District Nurse, Camille Virata, at cvirata@cousd.net.

    Vaccinations are still required. There is no change to the vaccination requirements.  Please ensure to vaccinate your child prior to the start of the 2020-2021 school year.

    District of Choice (applications for 2021-2022 school year) Coming Soon!

    Section 504 Learning Plans

    Please contact your child's school first regarding Section 504 questions or requests

    McKinney Vento/Homeless Liaison

    Foster Liaison

    Annual Notification

    Student Attendance and Truancy

    Student Discipline, Expulsion

    Aurora Hospital

    Healthy Kids Survey

     

    Charter Oak Unified School District

    Legal Notice for Pupils and Parents/Guardians

    Bullying and Harassment Policy 

    The Charter Oak Unified School District prohibits discrimination, harassment, intimidation and bullying based on the actual or perceived characteristics of a person's disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sexual orientation or association with a person or group with one or more of these actual or perceived characteristics.  This policy applies to all acts related to school activity or school attendance occurring within a District school.

    Bullying is defined as any severe or pervasive physical or verbal act or conduct, including communications made in writing or by means of an electronic act and including one or more acts committed by a pupil or a group of pupils directed toward one or more pupils that has or can be reasonably predicted to have the effect of causing a reasonable pupil to experience a substantially detrimental effect on the pupil's physical or mental health, academic performance or ability to participate to school activities.

    Report It

    Any person that has been a victim of, or witnessed bullying or harassment on school grounds, during school activities or going to and coming from school is highly encouraged to report the incident immediately to a counselor, administrator or other adult personnel on campus.  

    Investigation

    The principal or designee shall promptly investigate all complaints of bullying or sexual harassment.  The student who reported the complaint shall have an opportunity to describe the incident, present witnesses and other evidence of the bullying or harassment and put his/her complaint in writing.  Within a reasonable time of the reported incident, the principal or designee shall review the complaint with the student who reported the complaint. If the student is in disagreement with the outcome of the investigation, an appeal can be resported at the Department of Student Services located at 20350 E. Cienega Ave. Covina, CA 91724.

    Transfer Request

    A student who has been reported as a victim of a violent offense or bullying as defined by state law is entitled to transfer to another school within or outside the District, under California Education Code 46600 (b).  Placement at a requested school is contingent upon space availability.  Transfer requests can be obtained at the Department of Student Services located at 20350 E. Cienega Ave. Covina, CA 91724.

    District Liason

    Department of Student Services

    Maria Thompson, Director of Student Services, Child Welfare and Attendance

    20350 E. Cienega Ave. Covina, CA 91724.

    626-966-8331 x90556

    Charter Oak Unified School District is now a

    District of Choice! 

    If you live outside of the COUSD boundaries but wish to attend school here, there are a few options:

    • Interdistrict Transfer (IDT)

    • Allen Bill 

    • District of Choice (DOC). 

      • DOC applications are available September 1 - December 31, 2020 for the 2021-2022 school year. 

      • DOC applications received after 4:30 pm on December 31, 2020 will not be accepted.  No exceptions.

      • We are unable to accept any DOC applications from Azusa, Rowland or Pomona USDs.

     
    Please contact Donna Maeda-Reyes at the COUSD Student Services Department at dmaedareyes@cousd.net or (626) 966-8331 x90556 for more information. 
     
    District of Choice Q & A:
     
    When can I apply for District of Choice (DOC) for the 2020-2021 school year? Applications will be accepted beginning September 1, 2020.
     
    Can I apply for District of Choice (DOC) for the 2020-2021 school year? District of Choice applications for the 2020-2021 school year are no longer available. Please call 626-966-8331 x90556 for information regarding inter-district transfers.
     
    What’s the deadline to submit a DOC application for the 2021-2022 school year? The deadline is December 31, 2020.  
     
    How do I apply? Please go to any COUSD school site or district office and pick up an application. Once completed, please submit your application on or before December 31, 2020 to the Student Services Department located at 20350 E. Cienega Ave. Covina, CA 90724, anytime Monday through Friday, between 7:30 AM and 4 PM.
     
    Who may apply? 
    1. Any student who does NOT reside in Azusa, Pomona or Rowland Unified School Districts. We unable to accept students from those districts, due to reaching the cap on the number of students we may accept from them under the regulations of the DOC program.  However, students from those districts may still utilize the regular interdistrict transfer (IDT) process, whereby you obtain a release from your district of residence.
    2. Any student who will be enrolling in the grades for which we are accepting for the 2020-2021 school year.
     
    What grade levels are you accepting for the 2021-2022 school year? All grade levels
     
    What about my ‘home’ district (district of residence)? Students accepted through DOC do NOT need to be released from their district of residence.
     
    How long does DOC last?  DOC has been renewed through July 1, 2023.
     
    Do I need to re-apply for DOC every year? You do not need to re-apply if your student is currently enrolled under DOC, and has maintained continuous attendance under DOC since being enrolled in a COUSD school.
     
    I have a student attending a COUSD school under DOC.  Now I’d like his/her sibling to start attending under DOC, too.  Do I have to apply for the sibling, or will the sibling automatically be admitted under DOC? You must apply for each sibling to attend under DOC.  Siblings are not automatically admitted under DOC.
     
    I live in a district from which COUSD is no longer able to accept DOC applications.  My older child is currently enrolled under DOC; will that child be able to continue under DOC?  I’d also like his/her younger sibling to attend COUSD. Is there any way I can get my younger child in under DOC? Your older child who is currently attending will be allowed to continue under DOC as long as he/she maintains continuous attendance in a COUSD school.  The younger sibling will be ineligible to apply for DOC.  You will need to utilize the regular interdistrict transfer process for your younger child, whereby you get released from your home district.
     
    I would really like my current DOC student to go to a particular/different school next year.  How do I make that happen? Parents should fill out and submit an intra-district request form at the school site where they want their child to attend next year. Your completed intra-district request form will be due by December 16, 2019 to the site where you want your student to attend. That school site will then evaluate whether or not they have space available for intra-district applicants, and will notify you if they are able to accommodate your request for the upcoming school year.  COUSD is not obligated to place a student in a particular school or program.  All requests are based on space availability at a particular site.
     
    My child used to attend COUSD under DOC, but we left to attend school in another district.  Now we’d like to come back to COUSD.  Is my child still eligible to attend under DOC? No, not without re-applying for DOC.  Once you dis-enrolled from the district, you lost your DOC eligibility.  If you want to return to COUSD, you must re-apply, and you must make sure we are accepting applications from your district of residence, and for your child’s grade.
     
    How long does DOC last?  DOC has been renewed through July 1, 2023.
     

    This page is under construction.  Links below are not yet active.


    Section 504 Plans

    Student Attendance and Truancy

    School Attendance Review Teams (SART)
    School Attendance Review Board (SARB)
    COUSD Attendance Policy Overview
    Premiere Academic Saturday School (PASS)

    Student Discipline, Expulsion

    Capturing Kids Hearts
    Pre-expulsion, Expulsion
    Involuntary Intra-District Transfer
    COUSD Discipline Policy Overview
    Bullying/Harassment

    Permit and Transfer Requests

    Interdistrict transfer permits
    Intradistrict transfers permits (Schools inside COUSD)

    Alternative Education


    Continuation High School – Sunflower: A Model Continuation High School
    On-Line Credit Recovery – Oak Knoll Virtual Academy
    Teen Parent Program – SPIRITT (Family Counseling Services)
    Independent Study

    Counseling Services
    Foster, Homeless Youth and Families (McKinney Vento)

    Health Services

    Immunizations
    Communicable Disease Control
    Vision and Hearing Screening

    Mental Health Services

    Tobacco-Free Schools Certification

    Healthy Kids Survey