EDEP FAQs
CHARTER OAK UNIFIED SCHOOL DISTRICT
Extended Day Enrichment Program (EDEP)
Before and After School Care for the 2023-2024 School Year
Frequently Asked Questions:
1. How old does my child need to be?
The elementary school program is for students in elementary grades (TK through 6th grade) and the middle school program is for students in middle school (7th through 8th grade).
2. When does enrollment/registration begin?
Enrollment began in June of 2023 and the process takes place continuously throughout the school year until capacity is reached. Applications are available online and will also be obtainable at Child Development office. Completed applications with supporting documents are recommended to be turned in as soon as possible.
3. When does enrollment/registration end?
Enrollment is ongoing and open until spaces are all filled. When a class is full and there is a need, a waitlist will open. Open seats are offered to waitlisted students first. Being on the waitlist does not guarantee enrollment for your child.
4. What are the qualifications of teachers?
All of our teachers have college class work and training in an educational setting. Above all we seek teachers with experience and passion to be in this field. All staff members undergo a comprehensive background check prior to employment and are CPR, First Aid, AED certified. Our teachers are highly qualified, caring, professional educators.
5. How do I register my child in the EDEP before/after school program?
To begin the registration process, please read the “Parent Handbook”, 2023-2024 Parent Handbook: ENGLISH / 2023-2024 Parent Handbook: SPANISH, and look over the “Fee Schedule”, 2023-2024 Fee Schedule: ENGLISH / 2023-2024 Fee Schedule: SPANISH, then complete the “Registration Packet”, 2023-2024 REGISTRATION PACKET and submit a separate registration packet for each child to the site supervisor or to the Child Development office with the registration fee, and if school is already in session, the first month’s tuition. Always check with our office to ensure there is space before turning in a registration packet.
6. Does my child have to be in the Charter Oak Unified School District to participate in the EDEP before and after school care?
Yes, your child needs to attend a school in the COUSD in order to enroll in our EDEP program.
7. Why does the EDEP charge a registration fee?
With several hundred families seeking placement at any given moment, managing our application process takes a great amount of time and effort. We charge a nominal fee for families to apply to ensure that we are working with families who genuinely want to be part of our community.
8. What are your hours of operation?
During the school year, the before school care hours are 6:00 a.m. – 8:00 a.m. and the after school care hours are from school dismissal – 6:00 p.m., Monday through Friday.
9. Is there a cost for attendance?
Contracted fees are based on the child’s age and care needed. Please see the “Fee Schedule”, 2023-2024 Fee Schedule: ENGLISH / 2023-2024 Fee Schedule: SPANISH, or contact the Child Development office, [email protected], [email protected], or [email protected] for more information.
10. How do I know when to pay?
Your contract makes clear your payment due dates. Monthly amounts are due on the first of the month (i.e. September 1st) the grace period will be until the 5th. Any fees not paid by the 5th will result in late fees. You are expected to pay your contracted amount at the agreed upon intervals. You will not receive a bill or invoice for these regular, contracted amounts.
11. Do you offer fee reduction based on income?
For the 2023-2024 school year we have subsidy funding through a program called ELO-P. It is only available to TK-6th grade students. 7th and 8th graders will not be eligible for this program. To see the criteria to qualify for the ELO-P subsidy, go to the following links: ELO-P Subsidy Qualifications ENGLISH / ELO-P Subsidy Qualifications SPANISH. If you want to know if you are already on our qualified student list, please reach out to us.
If you do not qualify for the ELO-P subsidy, we do not offer any fee reduction based on income through our department. However, we do partner with DCFS and the Pomona Unified School District Child Development Department, and they provide funding and subsidies for childcare for our area. If you think you may qualify, please feel free to contact the Pomona Unified School District at (909) 397-4740. Ask about subsidies for childcare. You can find out more information about their program at the Pomona USD Child Development Subsidy Programs.
12. What if I need extra care beyond my contract?
Please inform the site supervisor or the Child Development Office, if you have a one time or temporary need for increased care beyond your service contract. A request to add care on a permanent basis should be submitted on a 2023-2024 Change of Contract form.
13. How do you group children?
We typically determine the placement of your child based on age; however, we consider many other factors upon deciding the makeup of a classroom. Such factors would include: ratios, personalities, age, readiness, development, etc.
14. What will my child do in the after school program?
We provide academic, enrichment, and recreational activities for youth, such as: homework support, character building, exercise, social interactions, and STEAM based activities.
15. Do you take the children outdoors?
Yes, if the weather is permitting we take children outside daily. Children should be dressed appropriately for playing on our playgrounds and taking group walks.
16. Do you help child with their homework?
The daily schedule has 30 minutes to 1 hour designated for children to do homework. Enrichment staff will encourage and assist students during homework time, but they will not tutor children individually. Children who do not have homework will be offered positive, quiet activities during the provided homework time.
17. Can my child use their cellular phone or laptop during the program?
Use of school issued and personal electronic devices will be at the discretion of the enrichment staff and in accordance to the school’s policies.
18. Are meals provided?
We provide an assortment of healthy, age appropriate snacks and drinks. If your child will be with us for before and/or after school care they will be offered one snack and one drink.
19. What is your discipline policy?
We do not use physical or verbal punishment under any circumstance. We use positive guidance and redirection to acknowledge children’s feelings and emotions and provide them with expressive language, problem solving techniques, self-calming activities, and choices geared towards their interest.
20. What if my child gets sick?
If they are home sick, please be sure to let both your school office and the Extended Day Enrichment Program staff know that your child will be out sick. There is no fee reduction for days missed because of illness. If they become ill while in our care, we’ll contact you or authorized persons from your Emergency and Identification Information so that your child can be picked up as soon as possible from the EDEP. Since the COVID-19 outbreak, we have implemented enhanced protocols based on Center for Disease Control and Prevention recommendations as well as the Los Angeles Department of Public Health guidelines. Please see COUSD’s COVID-19 police on the school’s website for more information.
21. How can I contact the EDEP office staff if I have more questions
or need assistance?
You can reach us by phone or email at:
Vivian Lam: (626) 914-3961, ext. 60221, [email protected]
Margie Dowens: (626) 914-3961, ext. 60208, [email protected]
Aja Watkins: (626) 914-3961, ext. 60237, [email protected]
Our office is generally open from 8:00 AM to 6:30 PM. If you need to visit us in person we are located on the Sunflower Campus, 1505 S Sunflower Ave, Glendora, CA 91740, Room A-1. Look for the colorful picket fence on a gate and we are the first door beyond that gate.
Rev. 06/2023